Hosted Email Signatures

Secure

Adaptable

Cloud-based

Simple

Hosted email signatures by Carrera UK are a vital tool to keep your business’s emails looking professional and consistent.

Whenever you send an email, your signature will show up beneath your message, giving businesses an opportunity to connect with potential and existing customers via the contact details provided. Through our trusted partners, we provide hosted email signatures to improve communications between your business and clients by ensuring that the email signatures are recognisable and consistent across all users and devices. The signature is essentially an extension of your business’s brand, developed to help customers relate to you better, and as a result boost trust and loyalty.

Find out more about Microsoft Exchange Emails.

Traditional HMTL email signatures can be difficult for users to set up, taking up your company's time and resources. They can also look different for each user and device at a business, making the emails look unprofessional and untrustworthy. Cloud-hosted signatures will be uniform across your company and customised to each users' name and job title. Signatures are deployed centrally by our portal, automatically updating email signatures without any input from the end user. We will work with you to create a design that represents your company, and your company’s branding. By allowing us to create the signatures for you, you can have confidence that the information on company-wide email signatures is correct, with no corrupt and broken links. This reduces the risk of your company's legitimate emails getting caught in spam filters, and not being delivered to the recipient.

By improving the appearance of your business through consistent, professional-looking email signatures, the relationship between your clients and your business is improved. For a low per-account monthly fee, we will create and host your cloud-based signatures that are consistent across your company.

FAQs

An email signature is a personalised block of text or images added to the end of an email. It commonly contains the sender's name, job title, company name, contact information, and often includes a logo or other branding elements. Email signatures provide a convenient and consistent way to share essential details and create a professional impression. Many individuals and businesses use email signatures as a standard practice to enhance their email communication and reinforce their brand identity.

Your email signature is an important element of your business communications. It introduces the person behind the emails and provides crucial contact information. It plays a key role in presenting a professional image, adding a level of credibility and authenticity to your emails. It serves as a quick reference for recipients, offering essential details about who you are and how to reach you.

A good email signature is clear, concise, and professional, providing essential information while maintaining a visually appealing format. Here are key elements that make a good email signature:

  • Full Name: Include your full name to ensure clarity and professionalism.
  • Job Title: Specify your job title or role within the business.
  • Company Name and Logo: Include the name and logo of your business.
  • Contact Information: Provide key contact details such as your phone number and email address.
  • Website: Include a link to your business’s website.
  • Social Media Links: You could include links to relevant social media profiles.
  • Consistent Formatting: Ensure that font, colour, and size matches your business’s branding.
  • Disclaimers: It may be applicable to include a disclaimer for legal purposes, but they should be kept concise.
  • Mobile Responsiveness: The signature should be mobile-friendly to look good on all devices.

Remember, simplicity is key. A clutter-free and well-organised email signature makes it easy for recipients to quickly grasp your information without unnecessary distractions.

Email signatures have several important purposes in business communication. These are:

  • Contact Information - Email signatures provide a convenient way for people to find your contact information. This can include your phone number, physical address, website, and social media profiles. Having this information readily available makes it easier for people to contact you.
  • Credibility - A well-designed email signature adds a touch of professionalism to your emails. It helps create a positive and polished impression, especially when corresponding with clients, colleagues, or potential employers.
  • Branding - Email signatures can be a great way to reinforce your personal or company brand. Consistent use of logos, colours, and fonts helps in building brand recognition. This is particularly important for businesses or individuals who want to establish a strong and memorable identity.
  • Legal Disclaimers - In some industries and regions, there are legal and compliance requirements regarding the information that must be included in email communications. An email signature ensures that you are meeting these requirements, such as including your company's registered address or legal disclaimers.
  • Marketing - Email signatures can be an effective marketing tool. You can include links to your latest blog post, promotional offers, or upcoming events. This is a non-intrusive way to promote your products, services, or achievements to everyone you correspond with via email.
  • Consistency - Email signatures ensure consistency in your communication. Whether you're sending a formal business email or a quick message to a colleague, having a consistent email signature reinforces your identity and brand.

Standard email signatures configured individually can cause major problems for business emails. When employees manually add signatures, there is no control over consistency, branding adherence, link security, or policy enforcement. Inconsistency across your business email signatures, as well as images and links that are not secure, are one of the leading causes of legitimate emails getting caught in spam filters. This causes considerable communication issues for businesses.

Hosted email signatures are configured by an admin account, and implemented across the organisation to ensure that everyone’s signatures do not contain elements that are known spam filter triggers. This centralised system also ensures that all employees display the correct information such as contact information and company website, as well as the correct branding for your business. There is also the option to have dynamic content to display each employee’s name, job title, and direct dial.

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