Microsoft OneDrive & Microsoft SharePoint

Cross-Device Synchronisation

Centrally Hosted

Easily Accessible

Secure

Enhance your business operations with essential file storage and collaboration and productivity tools, Microsoft OneDrive and Microsoft SharePoint.

Keeping your files secure and accessible from home, in the office, and on the move, is vital to not only enhance your business’s productivity, but also to improve your day-to-day operations. SharePoint and OneDrive are Microsoft’s solution to business flexibility without compromising on security.

Microsoft OneDrive

OneDrive is a personal cloud storage solution that promotes productivity by keeping all your files organised in one secure, cloud-based workspace. With file synchronisation, you can access your documents anytime, from any device – vital for remote and hybrid working. OneDrive integrates seamlessly with Microsoft Office, so you can upload Word documents, Excel spreadsheets, PowerPoint presentations, and other Office files directly from the application itself.

OneDrive also enables easy and secure sharing of files and folders with colleagues whilst controlling their access with customised permissions. It is designed to empower you with granular control over who can access your files and folders, ensuring that sensitive information remains secure while still allowing collaboration.

Microsoft SharePoint

SharePoint acts as a central platform for your team, where documents can be stored, shared, and managed. Its integration with Microsoft 365 means that creating, editing, and collaborating on documents including Word, Excel, PowerPoint, is a seamless process. SharePoint allows you to create sites tailored to specific projects or departments, ensuring that relevant information is easily accessible to those who need it. With detailed permission settings, you can control who has access to certain folders and files, ensuring that sensitive information remains confidential.

Migrating to SharePoint can also lead to substantial cost savings by eliminating the need for physical file servers and the overheads associated with maintaining them.

What's the Difference?

OneDrive and SharePoint may seem similar, but they are designed to be used in different ways. SharePoint is for organisational sharing. It's an internal company platform where teams can access documents, share information, and manage projects. OneDrive is for personal storage and productivity. It's your own private area for your documents that can be accessed from anywhere.

Our team at Carrera specialises in setting up and managing OneDrive and SharePoint, ensuring that your business has the right licencing, and is taking full advantage of these platforms' capabilities. From initial setup to migrating your existing data and providing ongoing management, Carrera is here to support your businesses in adopting a more collaborative and efficient workplace.

FAQs

SharePoint is a centralised online file storage system for organisations. It provides a space to organise documents, information, and data in one secure place, so that employees and teams can easily store, share, and collaborate on files, so that they can easily find what they need. It integrates with Microsoft Office and there are options to customise SharePoint sites for specific access for teams and projects.

Rather than having important files and resources saved on individual computers and devices, SharePoint allows it all to be shared through a company intranet site. The aim is to streamline teamwork and information sharing within an organisation.

OneDrive is a personal cloud storage drive that lets you access your files from anywhere. You can upload documents, photos, videos and other files to OneDrive, and it will sync across all your devices - phones, tablets, computers.

No matter where you are, you can open, edit or share files stored on OneDrive. Changes made sync automatically across the devices. It also lets you share files and collaborate on Office documents with others, and it serves as a form of temporary backup for your files and data. An additional robust and long-term backup solution is recommended – find out more about backups here.

There is often confusion surrounding SharePoint and OneDrive - the easiest way to understand the difference is:

SharePoint is for organisational sharing. It's an internal company website where teams can work together on documents, share information, and manage projects.

OneDrive is for personal storage and productivity. It's your own private cloud locker to store your files, photos or other items and access them from anywhere.

Someone relying on OneDrive is focused more on their individual productivity and syncing personal stuff across their own devices. SharePoint sites are more appropriate for collaborating with colleagues - sharing internal resources, connecting with work groups, and streamlining teamwork.

To summarise, SharePoint is a company collaboration hub, and OneDrive is used for your personal cloud storage & sync service. They are different tools, but they can complement each other in an organisation if used correctly!

The data your business stores in SharePoint or OneDrive is very secure.

Microsoft has extremely rigorous security protections in place to safeguard your company's information at every level including advanced security controls limit access to only those who need it, and sophisticated encryption keeps files and data locked down. You also have customisation options to tailor security to your specific business needs such as requiring two-factor identification or restricting external file sharing.

Microsoft enterprise security creates a storage environment that allows your business to collaborate freely while providing state-of-the-art protection for your data. You can feel confident storing even sensitive materials in SharePoint sites or OneDrive accounts provisioned for your company’s use.

If cyber security is a concern, Microsoft’s proven security measures provide assurance that your business data is protected from threats. That said, it is always a good idea to add additional security measures to your IT systems including antispam and antivirus.

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