Email Accounts for Charities & Non-Profits in Southampton

Free & Discounted

Cross-Device Synchronisation

Easily Accessible

Secure

Support your Southampton charity or non-profit with access to free and discounted Microsoft email licences.

Charities and non-profits across Southampton can benefit from Microsoft’s programme, which provides free and reduced-cost licences for professional email and productivity tools. These licences give organisations reliable access to communication and collaboration software without the overheads normally linked with business technology, helping local groups work more effectively while staying within budget.

Free Microsoft Email Licences

For charities and non-profits in Southampton, Microsoft offers a free licence that includes professional email addresses, online versions of Office applications, and access to Microsoft Teams. With up to 300 accounts available, this package allows staff and volunteers to exchange messages securely, meet virtually, share files, and work together on documents in real time. Using your charity’s own domain for email also adds a consistent and credible identity when contacting supporters and partners.

Discounts for Charities and Non-Profits

When a Southampton organisation needs more advanced features, discounted Microsoft licences are available. These give access to the full desktop applications such as Word, Excel, PowerPoint, and Outlook, plus additional cloud storage and expanded collaboration tools. The reduced pricing allows charities to equip their teams with enterprise-level software while keeping costs under control.

Our support service is also available at a discounted rate for non-profits. We can handle setup, account administration, and troubleshooting to ensure everything runs smoothly. This means your staff and volunteers can stay focused on delivering services in Southampton, knowing their IT is managed by a reliable partner.

How Charities and Non-Profits in Southampton Can Use Microsoft 365

Using Microsoft 365 provides practical, everyday benefits that make work easier for charities and non-profits. Some examples include:

  • Sending emails that look professional and trustworthy using your own domain to donors, partners, and volunteers.
  • Scheduling and hosting virtual meetings with staff, volunteers, or external partners via Microsoft Teams.
  • Creating and editing documents, spreadsheets, and presentations across devices—desktop, tablet, or mobile.
  • Sharing files and folders securely with specific people inside or outside the organisation, with control over permissions.
  • Coordinating volunteer schedules and field operations, even while working remotely.
  • Storing and managing important documents securely in OneDrive with automatic syncing across devices.

At Carrera, we assess your needs and can advise you on the type of Microsoft licence that best suits your charity or non-profit. We provide guidance on setting up email, Office applications, and cloud storage to ensure your team can work efficiently and cost-effectively. Our ongoing support covers installation, configuration, and troubleshooting, so your organisation can focus on its mission rather than technology challenges.

FAQs

Yes, Microsoft offers licences at heavily discounted rates for registered charities and non-profit organisations, making them far more affordable than standard business licences. By accessing these discounts, charities can benefit from enterprise-grade software at a fraction of the usual cost, helping limited budgets go further while still maintaining professional communication, secure data management, and efficient teamwork.

Microsoft 365, formerly known as Office 365, is a suite of cloud-based productivity tools and services developed by Microsoft. It encompasses a variety of applications and services designed to help individuals and businesses create, communicate, and collaborate more effectively. Microsoft 365 includes the following key components:

  • Microsoft Office Applications: Microsoft 365 provides access to popular desktop applications such as Word, Excel, PowerPoint, Outlook, and others. These applications are available for both Windows and macOS platforms.
  • Cloud Services: Microsoft 365 is deeply integrated with cloud services, allowing users to store, access, and share documents and files through OneDrive and SharePoint.
  • Communication Tools: It offers communication and collaboration tools such as Microsoft Teams, which enables real-time communication through chat and video conferencing.
  • Email and Calendar: Microsoft Exchange provides users with secure email services and calendar functionality.
  • Security: Microsoft 365 includes security features such as threat protection, and backups, helping businesses secure their data.
  • Updates: Subscribers to Microsoft 365 receive regular updates to the applications and services, ensuring access to the latest features and security enhancements.

Microsoft 365 is available through subscription plans for individuals and businesses. It provides a flexible and scalable solution that allows users to access their productivity tools from different devices and locations.

The main Microsoft Office applications are:

  • Microsoft Word - The word processing program used to create documents with tools such as text formatting and spell check.
  • Microsoft Excel - The spreadsheet program used to analyse data, create graphs and perform advanced calculations.
  • Microsoft PowerPoint – The presentation software created with slides incorporating text, images and animations.
  • Microsoft Outlook – The email used for sending and receiving emails, as well as management of meetings, calendars and contacts.
  • Microsoft OneNote – The digital notebook application for drawings, text and images, used for information collection and presentation.
  • Microsoft Teams – The communication and collaboration tool for messaging, meetings and file sharing, that integrates with other Office apps like Outlook.

Microsoft Office is a suite of productivity software applications developed by Microsoft. It is widely used in both personal and professional settings to create, edit, and share documents, spreadsheets, presentations, and more. The Microsoft Office suite is available in different licensing options - as one-time purchases for desktop software installs, or through recurring subscription plans like Microsoft 365 that include web and mobile access.

To access discounted Microsoft licences, organisations need to be recognised as a registered charity or non-profit and meet Microsoft’s eligibility criteria. This usually involves providing documentation that proves charitable status, such as registration with the Charity Commission or another relevant body. Once eligibility is confirmed, charities can apply for discounted licences through a Microsoft Partner such as Carrera UK.

Yes, even the smallest charities and non-profits can qualify for discounted Microsoft licences. Whether you have just a handful of staff or rely mostly on volunteers, these discounts are designed to support organisations of all sizes. Small charities benefit particularly, as they can access the same professional tools used by larger organisations without the high costs.

Choosing the right Microsoft license depends on your business needs and how your employees work. A more basic Microsoft licence will include an email account and access to the Office apps online, whereas a licence that is more advanced will include access to complex remote working set-ups with virtual environments. Our team will assess your business’s needs and advise on the best licence for you!

Microsoft licences give charities and non-profits affordable access to the same professional tools used by businesses, helping them work efficiently while keeping costs under control. A licence allows non-profits to use their own domain for email, which strengthens credibility when communicating with donors, funders, and partners.

Teams and volunteers can collaborate on shared documents, plan events, or hold online meetings without needing additional software. Files and resources are stored securely in the cloud, making them easy to access from the office, at home, or out in the field. For charities and non-profits, these licences not only improve day-to-day operations but also free up time and resources that can be directed back into delivering their mission.

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